Official Document · 2026 Edition
Intern Handbook
Lumotis Digital Media Pvt. Ltd.
Your complete guide to interning at Lumotis — policies, expectations, performance scorecard, and everything you need to make the most of your time with us.
AppFillip®
ShopFillip
AppInventLabs
01 · Welcome Note
A message from
the Founder
“Welcome to Lumotis — and congratulations on taking this step.
You’re not here to fetch coffee or fill spreadsheets. You’re here because we believe in the potential of sharp, curious, motivated young professionals — and we want to give you a real experience that shapes your career.
At Lumotis, we move fast. We build brands, grow apps, run campaigns, and solve real problems every single day. During your time here, you will be treated as a contributor, not just a trainee. Your ideas will be heard. Your work will be shipped. Your growth will be our responsibility.
We ask only one thing in return: show up with intent. Be curious. Ask questions. Own your work. Make mistakes — and learn from them faster than anyone expects.
The best interns we’ve had didn’t just complete tasks. They took initiative, asked ‘what else can I do?’, and left with skills, confidence, and references that opened real doors for them.
That’s what I want for you. Welcome to the team.”
You’re not here to fetch coffee or fill spreadsheets. You’re here because we believe in the potential of sharp, curious, motivated young professionals — and we want to give you a real experience that shapes your career.
At Lumotis, we move fast. We build brands, grow apps, run campaigns, and solve real problems every single day. During your time here, you will be treated as a contributor, not just a trainee. Your ideas will be heard. Your work will be shipped. Your growth will be our responsibility.
We ask only one thing in return: show up with intent. Be curious. Ask questions. Own your work. Make mistakes — and learn from them faster than anyone expects.
The best interns we’ve had didn’t just complete tasks. They took initiative, asked ‘what else can I do?’, and left with skills, confidence, and references that opened real doors for them.
That’s what I want for you. Welcome to the team.”
RS
Rajesh Sharma
Founder & Director · Lumotis Digital Media Pvt. Ltd.
02 · About Lumotis
Who we are &
what we build
Lumotis Digital Media Pvt. Ltd. is a digital-first company headquartered in Jaipur, India, operating multiple high-growth brands across app marketing, e-commerce, and tech acquisition. We’re a team of builders, marketers, and innovators obsessed with creating real results in the digital economy.
AppFillip®
App Marketing Agency
India’s dedicated app marketing agency — driving downloads, retention, and revenue for mobile apps across categories through ASO, paid UA, and influencer campaigns.
ShopFillip
D2C Ecommerce Marketing Agency
Full-service D2C ecommerce marketing agency — helping brands grow on Shopify, Amazon, Flipkart, and Meesho through performance marketing, content, and CRO.
AppInventLabs
App Acquisition & Resale Venture
A unique app acquisition, polishing, and resale venture — we identify underperforming apps, transform them with UI/UX improvements and marketing, then scale or exit them profitably.
Innovation First
AI & Automation
Ownership Culture
Growth Mindset
Results Over Activity
Radical Transparency
Speed & Iteration
Our Vision: To build India’s most impactful digital growth company — a place where brands grow faster, apps reach more users, and every team member — intern or not — does the best work of their life.
03 · Internship Purpose
What this internship
is designed to give you
This isn’t a checkbox internship. Every week is structured to give you skills, exposure, and confidence that last well beyond your time here.
Practical Work Exposure
Real briefs. Real deadlines. Real deliverables. You’ll work on live projects — not case studies — from day one.
Startup Learning Experience
Experience the speed, culture, and decision-making of a fast-moving startup. Learn how a company really works from the inside.
Hands-On Project Execution
You’ll own tasks end-to-end — from briefing to execution to reporting. No hand-holding; full support when you need it.
AI & Digital Marketing Exposure
Learn to use AI tools, automation workflows, and data-driven marketing practices that are reshaping the industry.
Professional Development
Communication skills, work ethics, feedback culture, and the soft skills that make professionals stand out in any room.
Network & Mentorship
Direct access to the founder and senior team. Build relationships that can accelerate your career for years.
04 · Work Policy
How we work &
what we expect
Clear expectations make for a great internship experience. Read this section carefully — it covers everything from working hours to how to report daily progress.
Working Hours
- Monday to Saturday · 10:00 AM – 6:30 PM
- Sunday is a weekly off day for all interns
- Remote interns: same hours, online availability required
- Break: 1:00 PM – 1:30 PM (lunch)
- Flexible on occasion — prior approval from reporting manager required
Attendance Rules
- Minimum 90% attendance required for completion certificate
- Mark attendance on the shared Attendance Sheet by 10:15 AM
- Late arrival (after 10:30 AM) counts as half-day unless pre-informed
- 3 unexcused absences = formal warning
- 5+ unexcused absences = internship termination
Leave Policy
- 1 planned leave allowed per month (non-cumulative)
- Leave must be requested at least 24 hours in advance via WhatsApp or email
- Emergency leaves: inform reporting manager ASAP (same day)
- Leaves during critical project phases require manager approval
- Public holidays as per official Lumotis calendar
Reporting Structure
- Every intern reports to an assigned Reporting Manager (RM)
- RM is responsible for your task assignment, feedback and evaluation
- Founder (Rajesh Sharma) conducts bi-weekly check-ins
- All escalations go through RM first, then to HR/Founder
- Team leads may additionally manage project-specific tasks
Daily EOD Report Format
📅 Date: [DD/MM/YYYY]
👤 Name: [Your Full Name]
📌 Department: [Marketing / Tech / Operations / etc.]
✅ Tasks Completed Today:
1. [Task description + outcome/result]
2. [Task description + outcome/result]
3. […]
🔄 Tasks In Progress:
1. [Task + expected completion date]
🚧 Blockers / Help Needed:
[Any challenges, delays, or support required]
📚 Learning of the Day:
[One thing you learned or discovered today]
🎯 Plan for Tomorrow:
[Top 2–3 priorities for the next day]
Submit by 6:30 PM daily on:
💬 WhatsApp Group
📧 Email
✅ Trello Board
📊 Google Sheets
📞 Google Meet (Reviews)
05 · Code of Conduct
How we carry
ourselves
Culture is built by behaviours, not policies. At Lumotis, we expect every team member — intern or full-time — to uphold these standards every day.
Ownership Mindset
Treat every task as if it’s your business. Don’t wait to be told twice. If something’s broken, fix it or flag it.
Punctuality
On time = on time. Being late to meetings, submissions, or tasks sends a clear message. We value people who respect everyone’s time.
Respectful Communication
Be direct, kind, and constructive. Disagree professionally. Ego has no place in a startup. Listen more than you speak.
Professionalism
Dress appropriately (office), communicate clearly, meet deadlines, and always represent Lumotis with pride — online and offline.
Confidentiality
Client data, business strategies, financial info, and internal processes are strictly confidential. Sharing any of this externally is a serious violation.
No Misuse of Data
Company tools, accounts, and data are for work only. No personal use, screenshots for social sharing, or access beyond your work scope.
Zero Tolerance: Harassment, discrimination, data theft, plagiarism, and misrepresentation of work will result in immediate termination of internship and forfeiture of all completion benefits. Lumotis maintains a respectful, inclusive environment — always.
Social Media: You are welcome to share your internship experience on LinkedIn. Please get approval before sharing any campaign results, client names, or brand-specific work publicly. Use your judgement — when in doubt, ask.
08 · Performance Scorecard
Your weekly
performance score
Every intern is evaluated weekly on a 100-point scorecard. This score is not just a number — it directly determines your certificate, recommendation, and future opportunities.
Performance Levels
90–100
🏆 Outstanding
Exceptional work across all parameters. Qualifies for PPO, strong LoR, and LinkedIn recommendation from Founder.
75–89
⭐ Very Good
Consistently delivers. Certificate with distinction and strong recommendation letter issued.
60–74
👍 Good
Meets expectations. Standard completion certificate and recommendation issued.
< 60
📌 Needs Improvement
Below threshold. Certificate may be withheld or issued without recommendation. Improvement plan activated.
Score Impacts
Certificate Remarks
Letter of Recommendation
PPO Opportunity
LinkedIn Recommendation
Freelance / Full-time Offer
| Score Range | Certificate | Letter of Rec. | PPO Eligible | LinkedIn Rec. |
|---|---|---|---|---|
| 90–100 · Outstanding | With Distinction | ✅ Strong LoR | ✅ Yes | ✅ Founder writes |
| 75–89 · Very Good | With Merit | ✅ Good LoR | ⚡ Considered | ✅ Manager writes |
| 60–74 · Good | Standard | ✅ Standard LoR | ❌ Not eligible | ⚡ On request |
| Below 60 · Needs Improvement | May be withheld | ❌ Not issued | ❌ Not eligible | ❌ Not issued |
09 · Weekly Review Process
How we review
& give feedback
Every week ends with a structured review. This isn’t a performance appraisal — it’s a conversation. We want you to grow, and the weekly review is how we make sure that’s happening.
📋
Self Review
Intern submits weekly self-assessment form by Friday 5 PM
👤
Manager Scores
Reporting Manager evaluates using 100-pt scorecard
🗣️
1-on-1 Call
15–20 min session every Saturday or Monday morning
📊
Score Shared
Score + detailed feedback shared via WhatsApp/email
🎯
Goals Set
Top 3 goals for upcoming week defined and agreed upon
📅 Review Schedule
| When | What |
|---|---|
| Friday 5 PM | Self-review submitted |
| Friday EOD | Manager scores submitted |
| Saturday / Monday | 1-on-1 feedback call |
| Bi-weekly | Founder check-in (all interns) |
| End of internship | Final performance review |
💬 Weekly Self-Review Questions
1.What was your biggest win this week?
2.What did you find challenging?
3.What did you learn?
4.What support do you need from your manager?
5.How would you rate your own performance (1–10)?
Pro tip: Interns who come to weekly reviews having already thought through their wins, challenges, and questions always get more out of the session. Prepare 2–3 things you want feedback on. The best conversations start when you bring a point of view.
10 · Completion Benefits
What you earn
by finishing strong
An internship at Lumotis isn’t just something to add to your CV. What you take away depends on how well you show up — and we make sure the best performers are recognized and rewarded.
Internship Certificate
Every intern who completes their tenure and meets the attendance requirements receives a signed internship completion certificate from Lumotis Digital Media Pvt. Ltd., issued by the Founder.
All completing interns
Letter of Recommendation
High performers (score 75+) receive a detailed, personalised Letter of Recommendation highlighting specific contributions, skills demonstrated, and professional qualities observed during the internship.
Score 75+ · Very Good & above
PPO — Pre-Placement Offer
Outstanding interns (score 90+) will be considered for a Pre-Placement Offer for a full-time or part-time role at Lumotis or any of its brands. This is a direct pathway to joining the team permanently.
Score 90+ · Outstanding only
LinkedIn Recommendation
Top performers will receive a public LinkedIn recommendation written by Rajesh Sharma (Founder) or their direct manager. A strong LinkedIn recommendation from a startup founder carries real weight in the industry.
Score 75+ · On completion
🎁 Additional Recognition
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Freelance Opportunities: Interns who demonstrate strong skills may be offered project-based freelance work at market rates post-internship, even before full-time hiring begins.
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Lumotis Alumni Network: All completing interns are added to the Lumotis Alumni WhatsApp group — a growing community of past interns, full-time team members, and industry connections.
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Referral Priority: Outstanding interns are referred to our network of partner companies, agencies, and startups if they’re looking for full-time roles post-college.
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Portfolio Building: Work done at Lumotis can be used in your professional portfolio (with approval). We actively help interns document and showcase their contributions.
Remember: Everything you get out of this internship is proportional to what you put in. The interns who leave Lumotis with the best outcomes are the ones who treated it like their first real job — not a college project. Show up like a professional. Leave like one.
06 · NDA & Confidentiality Agreement
Non-Disclosure &
Confidentiality
By accepting this internship and commencing work at Lumotis Digital Media Pvt. Ltd., every intern is bound by the confidentiality obligations described in this section. This constitutes a legally binding Non-Disclosure Agreement (NDA) between the intern and Lumotis Digital Media Pvt. Ltd.
CONFIDENTIALITY AGREEMENT — SUMMARY
This Non-Disclosure Agreement is entered into between Lumotis Digital Media Pvt. Ltd. (“the Company”) and the intern (“Receiving Party”) upon commencement of the internship. The intern agrees that all information, materials, processes, and data encountered during the internship is confidential and proprietary to the Company, and shall not be disclosed, reproduced, or used for any purpose outside the scope of the internship without prior written consent from an authorised representative of the Company. This obligation survives the termination or completion of the internship for a period of 24 months.
What is Confidential
- Client names, briefs, campaign data, ad spends, and results
- Business strategies, growth plans, and internal roadmaps
- Proprietary tools, SOPs, templates, and workflows
- Financial information — revenue, pricing, margins, costs
- Employee, intern, and vendor personal/contact details
- Source code, app data, and any AppInventLabs acquisition details
- Login credentials for any Company account or platform
- Internal communications — chats, emails, meeting recordings
What You Must NOT Do
- Share any confidential information with friends, family, or third parties
- Post screenshots, campaign data, or results on social media without approval
- Copy, download, or save Company files to personal devices without permission
- Discuss client strategies or internal business details outside the office/team
- Use Company credentials or accounts for personal use
- Approach Company clients independently for personal work or freelancing
- Reproduce or repurpose Company SOPs, templates, or materials after leaving
- Disclose the existence or terms of this NDA to third parties
What You CAN Share
- Your job title, department, and duration of internship on LinkedIn/resume
- General skills learned (e.g. “Worked on performance marketing”)
- Portfolio samples — only with prior written approval from your manager
- General positive experience and learning, without revealing internal data
- Lumotis brand names (AppFillip, ShopFillip, AppInventLabs) publicly
Consequences of Breach
- Immediate termination of internship without notice or benefits
- Forfeiture of certificate, letter of recommendation, and PPO
- Legal action under the Indian Contract Act, 1872 and IT Act, 2000
- Company reserves the right to seek damages for financial loss caused
- Negative reference if prospective employers enquire
INTELLECTUAL PROPERTY
All work, content, code, designs, strategies, reports, and deliverables created by the intern during the course of their internship — whether during working hours or otherwise, using Company resources — are the exclusive intellectual property of Lumotis Digital Media Pvt. Ltd. The intern shall not retain, reproduce, or claim ownership over any such work after the internship concludes.
All deliverables belong to Lumotis
Valid for 24 months post-internship
Governed by Indian law
Important: Signing the internship offer letter / joining Lumotis constitutes your acceptance of this NDA. A physical or digital NDA acknowledgement form will be provided on Day 1. If you have any questions about what is or isn’t confidential, always ask your Reporting Manager before sharing anything externally.
07 · Termination Policy
When & how the
internship can end
Lumotis maintains the right to terminate an internship at any point if circumstances warrant it. This section outlines the grounds, process, and consequences of early termination — both voluntary and involuntary.
🚫
Immediate Termination
No notice. No benefits. Effect immediately.
- ✕Breach of NDA or confidentiality obligations
- ✕Theft, fraud, or misappropriation of Company assets
- ✕Harassment, discrimination, or abusive behaviour
- ✕Sharing login credentials or Company data externally
- ✕Plagiarism or falsification of reports and deliverables
- ✕Wilful insubordination or misconduct toward the team
- ✕Any criminal or illegal activity whatsoever
⚠️
Termination with Warning
Warning issued first. No change → exit.
- !Consistent underperformance (score below 60 for 3+ weeks)
- !5 or more unexcused absences in a single month
- !Repeated failure to submit EOD reports without reason
- !Habitual tardiness or missing team meetings without notice
- !Disregarding repeated feedback from Reporting Manager
- !Misuse of Company tools, accounts, or working hours
TERMINATION PROCESS — STEP BY STEP
1
Verbal Warning (for non-immediate cases)
Reporting Manager flags the issue in a 1-on-1 meeting. Concern is clearly communicated and documented.
2
Written Warning via Email
Formal written warning sent by HR/Founder with specific observations, expectations, and a 7-day improvement window.
3
Performance Improvement Plan (PIP)
If the concern persists, a structured PIP is issued with specific, measurable goals to be met within a defined period.
4
Termination Notice
If PIP goals are unmet, or in cases of immediate termination, a formal notice is issued. The intern is asked to return all Company assets and access is revoked immediately.
| Termination Type | Certificate | LoR | NDA Obligations | Legal Action |
|---|---|---|---|---|
| Immediate (Misconduct) | ❌ Withheld | ❌ Not issued | ✅ Remains active 24 months | ⚡ May be pursued |
| Performance-based | ⚡ Case by case | ❌ Not issued | ✅ Remains active 24 months | ❌ Not applicable |
| Voluntary Resignation | ⚡ Partial credit | ⚡ On merit | ✅ Remains active 24 months | ❌ Not applicable |
| NDA Breach | ❌ Withheld | ❌ Not issued | ✅ Full enforcement | ⚠️ Will be pursued |
🚪 Voluntary Resignation by Intern
If an intern wishes to leave before completing their tenure, they must provide a minimum of 7 days’ written notice to their Reporting Manager and HR via email. Early exit without notice will result in forfeiture of all completion benefits. Lumotis reserves the right to withhold the certificate in cases of abrupt departure that disrupts live projects.
7 days written notice required
Handover of all pending work mandatory
NDA remains in force post-exit
Our intent: We do not want to terminate anyone’s internship. Every warning, PIP, and review is designed to help you improve — not to build a case against you. If you’re struggling, talk to your manager early. We’d rather course-correct than let a good person go.